Around 200 members and visitors from all over the country are usually present. So this is an excellent opportunity to meet old friends, make new friends, discuss problem species/techniques with the experts and see what other people have found during the year. Pemberley Books will be selling entomological and other natural history books, and other organisations expected include Amateur Entomologists’ Society, BMIG, Dipterists Forum, London Natural History Society and Quekett Microscopical Club. A servery will be open at lunchtime (11.30am to 3pm) serving alcoholic and non-alcoholic drinks and light refreshments (sandwiches etc.). It is hoped that attendees will make full use of this facility as there will be a charge to BENHS if under-used. You may also bring your own food into the Exhibition.
HOW TO GET THERE
Rail The nearest Underground station is Holborn (Central and Piccadilly lines). On leaving the station via the High Holborn exit, cross to the north side of High Holborn, turn left and walk up Procter Street to Red Lion Square. Conway Hall is in the far corner of Red Lion Square.
Car Paying car parks are situated at hotels in Southampton Row, north of the Vernon Place / Theobalds Road junction i) Northbound: the Bedford Hotel 83-95 Southampton Row with red name sign and blue P sign (before reaching Russell Square). Card payment required, no LPG cars, parking charges start at £4 for 2h to £16.00 for 12h. ii) Southbound: the Imperial Hotel (61-66 Russell Square) red name sign and blue P in yellow surround (entrance on Southampton Row); details as for Bedford Hotel. Other pay car parks may be found at Parkopedia. Parking in Red Lion Square and some surrounding streets is either pay and display or permit holders only until 1.30pm after which it is free on a Saturday. Before 1.30pm pay and display charges are £4 per hour, maximum 2 hours. The parking fees stated may be subject to price increases and timings could also change. The London Congestion Charge does not apply at weekends.
Please remember to sign the attendance book on arrival. This is our only record of how many members and guests attend the Exhibition, and the information helps in planning future Exhibitions. The book and name badges will be on the table at the entrance to the hall. We are asked every year to encourage those attending to wear name badges.
The collection of subscriptions at the Exhibition eases the Assistant Treasurer’s work. He will be grateful if members will pay their subscriptions adjacent to the signing in desk.
WHAT TO EXHIBIT AND HOW TO EXHIBIT IT
EXHIBITS are welcome from both members and non-members, and please remember that exhibits need not be restricted to specimens. They can include novel items of equipment, adaptations to existing equipment, historical items, drawings, photographs and other visual displays including posters. Photographs can be of habitats as well as species. Scientific or rarity interest are not the only criteria for exhibiting. Exhibitors should not be discouraged from showing exhibits which are of local importance or which illustrate their own interests. The specimens exhibited do not need to have been taken or bred in the current year. Whatever your exhibit please remember that it will help members with other interests to appreciate the exhibit more if some explanatory text is included as a part of the exhibit.
Exhibitors must register their exhibits at the signing in table and at the same time provide a descriptive note of the exhibit. The Annual Exhibition provides a unique opportunity to show to others specimens found in this and earlier years. The notes accompanying exhibits are published in the British Journal of Entomology and Natural History and give an excellent opportunity to publish records and details of your finds. The editing of the notes falls to a dedicated handful of Exhibition Recorders (all volunteers). Exhibitors can make the Recorders’ job much easier if they follow the guidelines below when compiling their notes.
Exhibit notes should include the following details: (If you have any doubts look at the Journal for style.)
- Name, postal and email (if available) address of the exhibitor on each sheet of notes (essential).
- An indication of the significance of what is exhibited. Why is it interesting (new variation, new County record, new methodology, etc.)? and, where appropriate,
- For specimens, the place and date of capture and, if possible, Vice County name and number, and Grid Reference.
- The family and authority for the name of each species.
Please provide separate notes for the different categories of exhibit. The categories are:-
- British Butterflies
- British Macro-moths
- British Microlepidoptera
- Channel Islands Lepidoptera
- Foreign Lepidoptera
- Illustrations and Posters
- Other Orders
PHOTOGRAPHY The recorders will select specimens to be photographed for colour plates in the Journal. A note will be put beside the exhibit indicating the specimen selected and requesting the exhibitor to make him/herself known to the photographer so that the specimen can be photographed.
A table will be set aside for the exhibition of unidentified specimens. While identification is not guaranteed, it is hoped that other members will be able to help with the determination of these specimens.
Where a power supply, or more than 4 feet of bench space is required for an exhibit could you please contact Miss Rosemary Hill (Exhibition Secretary) by 5th November. Her address is 447B Wokingham Road, Earley, READING, RG6 7EL; tel.01189 665160; email: firstname.lastname@example.org .
POSTERS Members wishing to display a poster (up to 120cm X 90cm) should also book display space with Rosemary.