The Annual Meeting of the Society will be held at the Oxford University Museum of Natural History, Parks Road, Oxford, OX1 3PW on Saturday 12th March 2011 at 2pm. The Agenda will include the following:

* These reports will not be read out but will be circulated at the start of the meeting

Bye-Law 26 (d) - Members shall be invited to bring forward any motion or ask any questions relating to the management of the Society without notice.

Bye-Laws 7 (c) & (d) given below relate to the election of Officers and Council:
(c) If any six or more Members shall desire to propose any other eligible candidate or candidates for election to any of the Offices or as one or more of the Ordinary Members of Council, such six or more Members shall, not less than one month before the Annual General Meeting, give notice in writing (signed by those Members and stating the name of every such candidate and the Office, or position as Ordinary Member of Council for which he (or she) is nominated) to the Secretary. If such notice is given, an election shall be held at the Annual Meeting before action on the Council's nominees.
(d) When no such notice has been so given, with regard to any particular Office or concerning the Ordinary Members of Council, the President or Chairman shall at the Annual Meeting declare the Council's nominee or nominees to that Office or as Ordinary Members of Council appointed for the ensuing year.

The Members recommended by Council as Officers or Ordinary Members of Council for 2011-2012 under Bye-Law 7(a) are:-

ORDINARY MEMBERS OF COUNCIL, D. Budworth, M. Edwards, R.D. Hawkins, A.J. Halstead, P.J. Hodge, D. Lonsdale, E.J. McAlister, A.W. Prichard, A. Salisbury + one vacancy

Within the U.K., the Hope Entomological Collections are second in size and importance to the national insect collection at the Natural History Museum, London. The collection houses over 25,000 arthropod types, and comprises over 5 million specimens. The collection includes many specimens of great historical interest from such sources as the Hope-Westwood and Verrall-Collin collections. For those wishing to consult the collection during the day, please contact Darren J. Mann in advance (darren_mann) or on 01865 272957/272978. All of the meeting is open to both members and non-members, although only members are allowed to vote on any motions put to the AGM.

How to get there

Oxford has a busy and congested city centre and car parking is limited and expensive for a full day. There are excellent transport links to Oxford centre via train and bus, as well as a series of ‘Park & Ride’ locations around the ring road with regular bus links to the centre (www.oxfordbus.co.uk). The Park & Ride parking is free and the return bus fare to the city centre is approximately £2.20, for parking and travel information (www.visitoxfordandoxfordshire.com). The Oxford University Museum of Natural History (www.oum.ox.ac.uk) has free Admission and is open between 10.00 and 17.00 seven days a week. It is located on Parks Road off Broad Street in central Oxford.

Programme for the day

10.30 Arrive, coffee, display of exhibits (these may be of live or dead insects, photos, literature etc.)

11.00 Imaging down the scope, tips & tricks of digital micro-photography, Thomas J. Creedy (OUMNH)

11.30 Plant Pest Entomology at Fera, Sharon Reid (CSL, York)

12.00 Lycaenid interactions with ants, Professor Jeremy A. Thomas (Oxford University)

12.30 Buglife’s activities, Matt Shardlow (Buglife)

13.00 Lunch (bring your own packed lunch or forage in one of the nearby pubs or eateries)

13.45 Introduction to the afternoon, Society notices and discussion of exhibits

14.00 Annual General Meeting with elections, reports and Presidential Address, Part1

14.45 Intermission

15.00 Presidential Address, Part 2, given by Darren J. Mann, Oil beetles, past, present & future? Followed by the conclusion of the AGM

16.00 Tea

16.15 Tour of the entomological collections, led by Darren J. Mann

17.00 Close of meeting and depart